Learn how to create an eQuote and help secure commitments and payments for goods and services.
When you send an eQuote to a potential client, you, as the supplier, are committing to the proposed price. Similarly, when the client accepts the eQuote, they are agreeing to retain your services at the specified terms and price.
To help reduce late payments, our this feature requires clients to provide their payment details upfront before accepting the eQuote. This ensures a smoother and more secure transaction process for both parties.
Once the payment is completed, you will receive a notification confirming the transaction, and the client will automatically receive a receipt via email.
Creating an eQuote
To create an eQuote, follow these steps:
1. On the Home page, click the RECEIVE card.
2. Click the eQuote card. You will be directed to the eQuote History page (learn more).
3. Select the NEW EQUOTE button on the top right of the page.
4. Fill out the fields found in Step 1 of the eQuote and then press CONTINUE. The following sections must be completed in order to move on to the following step.
CUSTOMER SECTION:
Fill in your customer's information. Enter a unique ID for this quote in the CUSTOM-ID field,
think of it as an invoice number, but for a quote and add any required notes.
ATTACHMENTS:
Add any related attachments such as supporting documents, scope of work, etc.
PAYMENTS METHODS:
Select the currency and which payment methods you wish to allow your customer to choose.
5. Fill out the fields found in Step 2 of the eQuote and then press CONTINUE. The following sections must be completed in order to move on to the following step.
ORDER ITEMS SECTION:
The order items section is where you list each item, the quantity, cost and description of the goods and services you are offering. The value of each item and quantity contribute to the final cost. You can add as many items as you need. Line items has multi-line, bold, and italic text tools for better readability by the customer. You can also create a line item template (learn more here).
SALES TAX:
Select the sales tax to apply to the eQuote. The sales tax selected will also display your tax number and the tax rate. If you do not have sales taxes created in your account, see the following article to manage your sales tax.
6. Fill out the fields found in Step 3 of the eQuote and then press CONTINUE. The following sections must be completed in order to move on to the following step.
INITIAL DEPOSIT:
This step is optional and does not need to be activated. Enter an amount under INITIAL DEPOSIT if one is required. You can enter the $ amount or a %.
CUSTOM PAYMENT PLANS:
This step is optional and does not need to be activated. Activate the option if required and select either Deliverables or Payment Plans.
Deliverables:
Allows you to set up payments based on milestones, rather than a fixed time frame.
Payment Plan:
Allows you to break the total amount owed into installments. Once the first payment is taken, the system will charge the payment method based on the desired weekly interval. If you do not have payment plans created in your account, see the following article to create/manage your payment plans.
6. Take the time to review and ensure everything is in order before sending the quote in Step 4 of the eQuote process. Once reviewed, select the checkbox and then press CONTINUE.
Note: You can also select DRAFT to save the eQuote and send it later.
